Events by Alice

VENDOR EVENT INFORMATION:

• Vendor Requirements: Vendor space is limited and approval is at the complete discretion of Events by Alice. Vendors should have a connection to the Eclipse movie or the Twilight Saga books by Stephenie Meyer. We are respectful of your investment in time and resources when choosing to participate in an event. We feel a responsibility to be wisely selective in our advertising, promotion and image presentation. When you become a show participant, we become your partner in developing your quality customer core. Our vendor coordinators can help you find the best tie-in to the Twilight Saga to attract the most customers to your booth as possible. There are many creative ideas that will draw in Twilight fans and we can help you in this respect.
• Vendor Booth Details: A Vendor Space includes an 8′ draped table and 2 chairs.  Information about renting canopies, additional chairs, trash cans, and other items will be provided in the Exhibitor Kit you will receive upon acceptance by Events by Alice.
• Vendor Booth Deposit: A non-refundable deposit of $50 is required by April 20, 2010, or one week after contract approval, to hold your space.
• Payment information: Full payment by check, cash or credit card (credit card payment is available via PayPal only and is subject to a 3% surcharge) is required by May 21, 2010. You will be contacted about full payment arrangements.
• Website Link: Approved Vendors will be advertised in advance on the Events by Alice website (www.eventsbyalice.com). If Vendors have a web presence, Events by Alice will link directly to it. Please provide the web address below. Event Attendees can visit you online before and after the event to purchase or see product information. Vendors are encouraged to send a 150×150 graphic or logo to be included on the web site, subject to the approval of our Webmaster. If you have a graphic to submit, please indicate below and the Vendor Coordinator will provide you with directions and deadlines for submission.
  
• Other Vendor Promotions (Before & During Event): Vendors are welcome and encouraged to provide promotional items to distribute at your booth or hold drawings through your booth location. We also encourage vendors to hold promotions in advance specifically to promote the Event and your participation as a Vendor. All promotional items and drawings must be disclosed and approved in advance by the Vendor Coordinator. Please list any proposed promotions, distributions or drawings below.
• Refunds: No refunds will be issued after May 25, 2010. Any refunds prior to this date must be requested in writing and will be issued on a case-by-case basis at the sole discretion of Events by Alice.

TERMS & CONDITIONS:

1. All items (products, promotional materials, etc) must conform to the Vampire Canon created by Stephenie Meyer in the Twilight Saga. For example, no fangs or bats are allowed in any way, shape or form in a promotional item or at vendor booths (unless approved in advance by your Vendor Coordinator for items related to the Twilight Saga such as something with the phrase “No Fangs Allowed.” etc.)
2. Vendors agree to be open and staffed during all event hours. Booths and exhibits will be dismantled by the vendor immediately after, but not before, the event closes. Any breaking down before Event Hours are over must be approved in advance by Events By Alice Managing Directors. Dismantling early or failure to dismantle by the deadline will result in additional charges assessed to the Vendor.
3. Vendor move-in will be Tuesday, June 29, 2010, from 9:00 am to 3:00 pm. (Please let us know if this will not work for you or you will need more time so we can work with you.) Vendors must have all items removed from the venue by 11:00pm on June 29, 2010.
4. Vendor booth must be completely set up and ready for sales by 3:00pm. Vendors not ready for sales by 3:00pm will be assessed an additional fee of $25.00 for delay of program.
5. If product being sold requires application, vendor must provide ground coverage to protect Plaza property against spillage or overflow. Vendors assumes all responsibility for clean up fees or fines for inadequate protection.
   
6. Each vendor is solely responsible for obtaining their own permits and licenses. Copies of licenses and permits must be provided to Events by Alice before June 1, 2010.
7. All vendors must comply with all trademark and copyright laws and assume full responsibility for ensuring any necessary permission is obtained. Vendors assume liability for any copyright or trademark violations. If permission is necessary and obtained, documentation of approval must be provided by June 1, 2010.
8. Events by Alice has the right to restrict or reject any exhibit, display or item for sale in whole or in part.
9. The location of the vendors will be assigned by Events by Alice and subject to last-minute changes at their sole discretion. Vendors may not purchase multiple booths unless approved by Events by Alice. The final Event layout may change due to vendor flow. All booth assignments are not final until the day of the Event.
10. To accommodate Event Attendees, a variety of vendors will be selected. Classifications are at Events by Alice’s sole discretion and no exclusive agreements are implied. Application for Vendor Space does not imply or suggest participation in the Event will be approved.
11. Vendor space prices do not include admission to the Eclipse movie. We encourage Vendors to participate if interested. If you or anyone assisting with your Vendor Space would like to attend the movie, please contact the managing directors for special ticket pricing and make arrangements for your booth to be staffed during all hours of the event.
12. Events by Alice does not guarantee any visitor attendance or booth traffic.
13. Booth locations will not be assigned until deposit is received.
14. A late fee of $25 will be applied to the balance if the deposit is not received by May 1, 2010.
15. A late fee of $50 will be applied to all balances if final payment has not been received by the May 21, 2010 due date.
16. Vendor assumes all responsibility for any loss, theft or destruction of goods. Events by Alice is not responsible for acts of commission or omission by facility personnel.
17. Vendor assumes all responsibility for their booth and agrees to hold TwilightMOMS.com, Events by Alice, Jordan Landing and its officers, agents and employees harmless against any losses, charges, fines, and fees created or caused by vendors installation, removal, maintenance, occupancy, or use of the event premises or any part thereof. Vendor assumes all responsibility for injury to him/herself, his/her staff, guests, agents, or visitors and hold harmless TwilightMOMS.com, Events by Alice, Jordan Landing owners, agents, employees, and affiliates from any and all of the above, including any attorney’s fees.

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